Data Security Policy

Purpose

  1. This Data Security Policy aims to protect the confidentiality, integrity, and availability of all data handled by CyberX, including personal data of candidates, clients, and employees, against unauthorized access, disclosure, alteration, or destruction.

Scope

  1. This policy applies to all data processed by the firm, regardless of the format (digital or physical) or location (on-premises or cloud-based), and to all employees, contractors, and third parties who have access to CyberX's data.

Policy Details

  1. Data Classification and Handling
    1. Data will be classified according to its sensitivity and criticality to business operations. Categories may include public, internal, confidential, and highly confidential.
    2. Handling procedures for each data classification level will be defined, including access controls, storage requirements, and transmission protocols to ensure appropriate protection.
  2. Access Control and Authentication
    1. Access to data will be granted on a need-to-know basis and controlled through robust authentication and authorization mechanisms, including role-based access control (RBAC) and multi-factor authentication (MFA).
    2. Regular audits will be conducted to ensure access rights are appropriate and to remove access for users who no longer require it or have left the organization.
  3. Data Encryption and Masking
    1. Sensitive data, both at rest and in transit, will be encrypted using industry-standard encryption algorithms to prevent unauthorized access.
    2. iData masking and pseudonymization techniques will be used to protect personal and sensitive information in non-production environments.
  4. Data Retention and Disposal.
    1. A data retention schedule will be established to ensure data is kept only as long as necessary for legal, regulatory, and business requirements.
    2. Secure disposal methods, such as electronic data wiping, shredding of physical records, and degaussing of magnetic media, will be used to prevent recovery of data after disposal.
  5. Data Backup and Recovery
    1. Regular backups of critical data will be taken and stored securely in a location separate from the primary data to protect against data loss.
    2. A comprehensive data recovery plan will be in place to enable the restoration of data in the event of a disaster or data loss incident.
  6. Incident Response and Breach Notification
    1. An incident response plan will be developed to address potential data security breaches, including procedures for containment, investigation, remediation, and notification to affected individuals and authorities as required by law.
    2. Employees will be trained to recognize and report security incidents promptly.

Responsibilities

  1. The Data Protection Officer (DPO) or equivalent will oversee the implementation of this policy, conduct regular security assessments, and ensure compliance with legal and regulatory requirements.
  2. All employees must adhere to this policy, handle data responsibly, and complete data security training sessions as required.

Enforcement

  1. Compliance with this policy is mandatory, and any violations will be addressed through disciplinary actions, which may include termination of employment, legal action, and financial penalties.

Policy Review and Update

  1. This policy will be reviewed annually or more frequently in response to significant changes in the business, technology, or regulatory environment to ensure ongoing effectiveness in protecting the firm’s data assets.